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MLS Digitalization Project

Introduction

The Maharashtra Legislative Secretariat (MLS) Digitalization Project aims to modernize and digitize the historical data, enhance IT infrastructure and improve the overall efficiency of the legislative processes. The project encompasses various tracks, including data digitization, IT infrastructure enhancement, library management, and the development of an AI-based information portal.

Business Objectives

  1. Digitizing Historical Data:
    • Document Digitization: Scanning, digitizing and indexing approximately 1.6 crore pages from the library and various departments.
    • Audio/Video Digitization: Digitizing and indexing around 3800 hours of debates from 2013 onwards.
  2. Digitizing Historical Data:
    • Data Centre: Establishing a data centre at MLS Mumbai.
    • Disaster Recovery: Implementing disaster recovery on the cloud.
    • LAN Enhancement: Upgrading the existing LAN at Mumbai and Nagpur.
    • FTTP Implementation: Installing Fiber to the Premises (FTTP) at MLS Mumbai and the camp office in Nagpur.
  3. MIS Information Portal:
    • AI-Based Search Engine: Developing an AI-based search engine for efficient information retrieval.
    • Mobile Application: Creating a mobile app for easy access to legislative information.
    • Helpdesk Setup: Establishing a helpdesk to assist users with the new digital systems.
  4. Upgrading Library and Project Management Center:
    • Library Department: Enhancing the library experience center and project management center.
    • Library Software: Upgrading library management software.
  5. Integration of Various Systems:
    • Internal and External Systems: Integrating various internal and external systems with the MLS portal

Project Scope

  1. Application Design, Development and Implementation:
    • MLS Information Portal: Basic and advanced versions.
    • Mobile App: Development of a mobile application for legislative information.
  2. Data Digitalization:
    • Document Digitization: Scanning and managing approximately 1.62 crore pages.
    • Video Digitization: Digitizing and transcribing around 3800 hours of video content.
  3. IT Procurement, Supply, Installation, and Bandwidth:
    • Data Centre: Setting up a data centre in Mumbai.
    • Disaster Recovery: Implementing cloud-based disaster recovery.
    • LAN Enhancement: Upgrading LAN infrastructure in Mumbai and Nagpur.
    • FTTP Installation: Installing FTTP at MLS Mumbai and the Nagpur camp office.
  4. Library Facility Upgradation:
    • Library Experience Center: Enhancing the library experience center.
    • Project Management Center: Upgrading the project management center.
    • Library Software: Implementing new library management software.
  5. Helpdesk Setup Operations:
    • Team Deployment: Deploying a 25-member helpdesk team.
    • IT Infrastructure Setup: Setting up IT infrastructure, including space, lease lines, and IVR systems.
    • CRM Setup: Implementing a helpdesk management application (CRM).
  6. Training and Capacity Building:
    • Training Plan: Developing a training and change management plan.
    • Training Aids: Creating audio/video training aids, user manuals, and presentations.
  7. Operations Maintenance:
    • Application Support: Providing support and maintenance for applications.
    • IT Infrastructure Support: Maintaining IT infrastructure and hardware licenses.

Detailed System Study and Software Development

  • System Study: Conducting a detailed system study to understand software requirements and integration needs.
  • Software Development: Designing and developing various software solutions, including the information portal, CMS, member profiles, AI/ML search and more.
  • Testing: Preparing testing plans, supporting user acceptance testing (UAT) and conducting security tests.
  • Implementation: Planning the digital conversion, setting up the software environment, running a pilot and going live.

RFID-Based Library Management Solution

  • Shell Management: Implementing anti-theft detection, self-check-in/out and easy inventory management.
  • Library Automation: Using RFID technology to automate library operations, including tagging books and managing inventory.
  • RFID Smart Cards: Issuing smart cards to library users for identification and transactions

Self Check-In / Check-Out Kiosk and Book Return Station

  • Self-Check-In / Check-Out Kiosk: Allowing patrons to perform transactions independently, enhancing user experience.
  • Book Return Station: Facilitating quick and flexible book returns with real-time check-in.

Library Experience Center

  • Active LED Video Wall: Setting up a multi-user touch wall for interactive experiences.
  • Virtual Tour: Providing a virtual tour of the library and other legislative areas.
  • Non-IT Infrastructure: Setting up chairs, civil work, air conditioning, interiors, furnishing and lighting.

Conclusion

The MLS Digitalization Project is a comprehensive initiative aimed at modernizing the legislative processes through digital transformation. By digitizing historical data, enhancing IT infrastructure and implementing advanced library management solutions, the project seeks to improve efficiency, accessibility and user experience. The integration of AI-based search engines, mobile applications and RFID technology will further streamline operations and provide a seamless experience for users.